The data-driven platform
with AI integrated,
built to run and grow
fitness businesses.
Unify class scheduling, memberships, check-ins, inventory, checkout and member communication in one system. Ask plain questions, get real answers — from your live gym data.
Run the business. Grow the client base.
Most gym software makes you choose. Essentify covers both worlds — and you decide where to start. Everything runs on the same client profile and the same live data, powered by AI.
Everything to run the club.
Class scheduling, front-desk check-ins, inventory, orders, trainers, finance, cash desks, reporting — all wired together, across every location.
- →Unified calendar for classes, personal training and shared events
- →Real-time per-branch stock with automatic deduction
- →Full cart → checkout → invoice with mixed items
- →Shift planning, clock in/out, payroll templates
- →Cash desks, working places, reconciliations
Win new members. Keep them longer.
Public booking pages, memberships, coupons, automated campaigns and multi-channel notifications — built on the same member profile your front desk already uses.
- →Branded public booking pages with three booking modes
- →Packages, memberships and VIP tiers with expiry rules
- →Coupons, scoped discounts and printable templates
- →Automated campaigns — email, SMS, Telegram, in-app
- →Targeted segmentation with rule-based audiences
Marketing that runs itself. And pays only for results.
Automated programs that bring new members in and stop current ones from slipping away. The rails — campaigns, coupons, booking pages, segmentation — are live today. The autopilot programs roll out on top of them.
Promotions on autopilot
Seasonal and slow-hour offers that launch, target the right segment and expire on their own — across email, SMS, Telegram and push.
Lost-client reactivation
When a member stops showing up, a personal win-back offer goes out automatically — before they're gone for good.
Referrals on autopilot
Every happy member gets a shareable guest pass. When their friend makes a first paid visit, the reward is credited automatically.
Birthday & loyalty moments
Automatic birthday gifts, visit milestones and VIP anniversary perks — personal touches at scale, with no one having to remember.
At-risk member radar
AI watches visit patterns and flags members who are about to drop off — then sends a save offer at exactly the right moment.
Trial-to-member conversion
Day-pass and trial visitors get a well-timed nudge sequence that turns a first visit into a membership.
Renewals before expiry
Members with an expiring package get a renewal offer before the last session is used — not after they've already drifted away.
Reputation on autopilot
Right after a great visit, members get a one-tap request to review you on Google — your rating compounds while you sleep.
You pay only for result.
Growth programs are billed as a percentage of revenue from new members we bring in and lost members we reactivate. Nothing else — if the numbers don't move, you don't pay.
- ✓No retainers
- ✓No fixed ad budgets
- ✓No result — no fee
Public booking pages · Campaigns across email, SMS, Telegram & push · Coupons and scoped discounts · Rule-based segmentation · Memberships & VIP tiers
We build custom features and integrations on request, priced by scope. Frequently requested ones become free platform features for everyone.
Every feature, organized.
Sixteen categories. Over a hundred capabilities. Pick a category — each line is a real, shipped feature.
Data & AI
Ask in plain language. Drill by branch, service, item, employee. Every action audited.
AI Assistant
Natural-language chatbot connected to your live business data — ask about revenue, bookings, inventory, employees, trends, and get instant answers without building reports.
AI Chat Tools
Tool-based AI actions that can query analytics, create previews, and suggest business moves with dry-run safety before anything changes.
Analytics Dashboard
Central hub for revenue, services, customers, inventory, and KPIs across all branches.
Analytics by Dimension
Drill-downs by branch, service, retail item, payment method, tag, working place, seller, and employee.
Daily Analytics
One-screen daily summary of sales, transactions, and activity.
KPI Dashboard
Configurable key performance indicators with targets to keep the team aligned.
Activities Log
Full audit trail of system actions for compliance and accountability.
A native app for your customers.
Every Essentify club gets an iOS and Android app where members browse classes, book and pay up-front, manage memberships, scan a QR to check in at the door, update their profile and receive push notifications — all against the same data your staff operates on.
- →Self-checkout with upfront payment
- →QR check-in redeems memberships instantly
- →Store credit balance as a payment method
- →Push notifications routed by branch and priority
Free to start. Grow together.
Two tiers. One shared idea — we only take a cut from new members we actually bring to your gym.
Marketing that only wins when you do.
For every plan, we take a percentage only on new members we attract to your business. No ad retainers. No fluff campaigns. Real skin in the game — if we don't bring you members, we don't get paid.
Small Gyms & Studios
- ✓Booking & scheduling
- ✓Client CRM
- ✓Basic finance module
- ✓Basic inventory module
% of revenue from members we bring to you
Big Gyms & Studios
- ✓Booking & scheduling
- ✓Client CRM
- ✓Full finance module
- ✓Full inventory module
- ✓Cash desk
- ✓KPI dashboards
- ✓All platform features
% of revenue from members we bring to you
Included & optional add-ons
Same terms for both tiers.
24/7 support package
Every plan includes round-the-clock support. Real humans, real response times — not a bot queue.
Custom integrations & features
Need an integration we don't have yet, or a feature shaped to how you run? Priced by scope and demand from other clients — things asked for often become free for everyone.
Setup & onboarding
Depending on your scope, existing data and team size, setup can be free or quoted. We estimate after the first conversation.
Plug into the stack your business already uses.
Already running 50+ fitness clubs.
Owners, managers and front-desk teams — in their own words. The quotes, the numbers, the day-to-day.
The AI assistant is the part nobody believes until they see it. I asked it which class slots are we losing money on and got a real answer, by branch, in three seconds. Our ops meetings used to take 90 minutes — now they're 20.
Upfront booking payment plus automatic Telegram reminders cut our no-shows by over a third in the first eight weeks.
Scoped discounts and the VIP tier gave us a retention playbook our front desk can actually run without asking me.
We were pasting between a CRM, spreadsheets, a booking plugin and a WhatsApp chat. Essentify replaced all of it.
The QR check-in changed the door. Twelve minutes of queue at 7pm is now under one.
We run four clubs and a pilates studio on one Essentify account. Per-branch inventory, shared membership rules, one payroll flow. The data finally matches the reality.
One platform. Both sides of the gym.
Stop pasting between five tools to run your club. Book a 30-minute walkthrough and we'll show you your own numbers running on Essentify.